Profitability

Applies to Workletto 1.x.

The Profitability report shows revenue, cost and profit for the period you choose. Admins and managers can open it: on Reports, choose the Profitability tab next to Time. Members have only the Time report.

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Choose what to look at

Pick a Period (this week, last month, a year, or custom dates) and, if you like, narrow it to one Client or Project. The figures, the chart and the tables all follow your choice.

Revenue, cost and profit

Three big numbers sit at the top.

• Revenue: the billable amount of the work:
  • Billable time on an invoice (draft or not), at what the invoice charges for it after the invoice’s discount. When a line covers several entries, each entry gets a share by its hours.
  • Billable time not on an invoice yet, at today’s billing rate: the project’s hourly rate, or each person’s own rate if the project bills by person.
  • Plus billable expenses: at what the invoice charges after its discount once they’re on one, otherwise at their amount.
  • Plus fixed fees invoiced in the period, on the invoice’s issue date. A fixed fee project’s time has no billable rate, so its revenue is the fee you’ve invoiced, after the invoice’s discount, including each phase’s fee on a project billed per phase. In the split by person, fees are a row of their own, Fixed fees, and choosing one person leaves them out.
  • Below it: how much of that revenue is Invoiced (already on an invoice, draft or not) and how much is Not invoiced.
• Cost: what the work costs you.
  • All time, billable or not, at each person’s cost rate.
  • Plus every expense, billable or not.
  • Below it: Time and Expenses shown apart.
• Profit: revenue minus cost, with the Margin, which is profit as a share of revenue. When there is no revenue, the margin is a dash. A loss shows in red with a minus sign.

Changing a rate changes the revenue of time that isn’t on an invoice yet, for the whole period. Invoiced time keeps what its invoice charges. Custom lines you add to an invoice by hand aren’t part of the report. A timer that is still running counts up to now.

Cost rates

A person’s cost rate is what an hour of their time costs you. An admin sets it in Manage, then People: click Edit on the person and fill in Cost rate (per hour). Only admins can see or change cost rates.

If someone tracked time in the period but has no cost rate, their time counts as costing nothing, and a notice above the numbers lists them: “No cost rate for … so their time counts as costing nothing.” Managers see those names too, but not the rates.

The chart

Under the numbers, a chart shows the period split into days (for periods up to six weeks), weeks (up to about seven months) or months. For each one, revenue is a bar going up from a line, cost is a bar going down from it, and profit is a line with dots. A screen reader gets a summary of the chart; the same figures are in the tables below.

The tables

Below the chart, choose how to break the numbers down:

• Clients;
• Projects, with the client beside each name;
• People, one row per person, for admins only. Managers see clients and projects but not what each person costs.

Each table shows revenue, cost, profit and margin, with a Total row at the bottom that matches the numbers at the top. Clicking a project’s name opens the project. On a narrow screen the table scrolls sideways inside its own box.